Financial Dashboard

April 2026

Sales Overview

Gross Sales

Square gross

Tips Collected

Processing Fees

Square fees

Net Deposited

To Wells Fargo

Gift Card Sales

Deferred revenue

Gift Cards Redeemed

GC Reserve (Holding)

Not a draw

Gift card system: Weekly reconciliation — if sales exceed redemptions, move the difference to holding. If redemptions exceed sales, pull difference back. The holding account balance is a liability, not income. April closed with $7,146 redeemed vs $5,794 sold — net drawdown of ~$1,352 on outstanding gift card liability.

Where the Money Went — Verified

Payroll — employees + trainee + correction

2 pay runs Apr 7 & Apr 21 · Trainee $156 · Correction $312

$11,692

✓

Supplies & inventory

Lancaster Plastic $978 · Simply Organic $362 · Sweet True Suga $537 (new service) · WSP Wholesale $236 · Esthemax $107 · Greenhouse $150 · SalonCentric $70 · Green Envee $552

$3,501

✓

IRS tax payments (Q1 estimated)

Apr 8: $1,081 · Apr 22: $1,538

$2,619

✓

Business rent

Check #1089

$2,260

✓

Business services

Solvit Academy $1,045 · Comcast $100 · Verizon $132 · QuickBooks $21

$1,333

✓

Amazon purchases

25+ transactions — needs business/personal split in QuickBooks

$1,549

Review

Food & restaurants

McDonald's, Wegmans, TST*, Whole Foods, Turkey Hill, Rutters — needs split

$1,008

Review

Insurance

3 Next Insur policies + The Hartford

$381

✓

Advertising (Facebook)

3 charges incl. $200 recurring

$240

✓

One-time contractor

Check #1090 — non-recurring

$369

✓

Utilities, gas, streaming, CC payments, misc

PPL Electric $201 · Sunoco/Sheetz $85 · Prime Video $70 · CC payments $88

$444

✓

Personal draw — apartment rent from biz acct

Peaceful Homes · Should migrate to personal checking

$1,633

Move

Gift card reserve → holding account

Liability reserve — not a draw, not income

$5,000

Reserve

Bottom Line

Net deposited to bank+$33,755

Payroll + trainee + correction−$11,692

Supplies & new service inventory−$3,574

IRS tax payments−$2,619

Business rent−$2,260

Business services + insurance + ads−$1,954

One-time contractor−$369

Amazon + food (needs split)−$2,557

Utilities, gas, streaming, misc−$444

Apt rent + Prestige Gym (personal)−$1,743

Gift card reserve (liability)−$5,000

Remaining in business account~$5,543

Payroll + IRS + rent = $16,571 — 49¢ of every dollar deposited — before a single supply or bill. Every dollar is accounted for. April closed as the strongest month yet at $32,311 gross sales.

Action Items

Move apartment rent to personal checking

Peaceful Homes ($1,633/mo) is a personal expense. $19,596/year shouldn't appear on business books. Set up auto-pay from personal Everyday Checking.

$1,549 Amazon — split in QuickBooks

25+ charges need business vs personal tagging. Anything personal should be reimbursed or logged as owner draw.

$1,008 food & restaurants — document business meals

Keep receipts and note business purpose. Business meals are 50% deductible with documentation.

Clarify $500 transfer on Apr 6

Was this gift card reserve or personal draw? Needs a label to keep books clean.

Move trainee to payroll when ready

Run her through Square Payroll for proper tax withholding and misclassification protection.

Q1 2026 · Statement periods: Jan 9 – Apr 7

Q1 Sales Overview — Square (Jan 1 – Mar 31)

Q1 Gross Sales

$70,841

528 transactions

Q1 Tips

$8,533

Avg $131.63/transaction

Square Fees

−$2,495

Processing + GC load

Net to Bank (Q1)

$72,839

3 stmt periods

Gift Cards Sold (deferred)

$16,629

111 gift card transactions

Gift Cards Redeemed

$16,258

Net GC Position

+$371

Sold slightly more than redeemed

Month-over-Month Deposit Trend

M1 · Jan 9 – Feb 6

$21,595

Baseline month

M2 · Feb 7 – Mar 6

$25,003

↑ +15.8%

M3 · Mar 7 – Apr 7

$26,241

↑ +5.0%

April (Q2 M1)

$33,755

↑ +16.4% — strongest yet

Revenue trajectory

$21.6K

$25.0K

$26.2K

$30.5K

Apr ↑

Revenue has grown every single month. April ($33,755) is up 41% from M1 — the business is clearly building momentum. At this trajectory Q2 should significantly outperform Q1.

Q1 Expense Breakdown — All 3 Statement Periods

Payroll — all employees

M1: $7,629 · M2: $10,138 · M3: $11,692 — growing as team expanded

$29,459

✓

Personal charges on business account

Apt rent 3× $6,373 · Disney trip $217 · Personal transfers $5,850 · Capital One payment $483

$12,923

Personal

Supplies, inventory & client experience décor

Simply Organic · Oway B2B · Boca Terry · Tea & Coffee · TJ Maxx · HomeGoods · Wayfair · Home Depot · Sherwin-Williams · Green Envee · Lancaster Plastic · Esthemax + more

$6,244

✓

IRS tax payments

M1: $1,312 · M2: $1,688 · M3: $2,619 (Q1 estimated due Apr 15)

$5,619

✓

Business rent

$2,260/month · Checks #1086, #1087, #1089 — consistent all quarter

$6,780

✓

Business services — Solvit, Comcast, QBooks, Kajabi, Vyond

M1: $2,090 Solvit (catch-up) + $341 other · M2: $1,045 + $199 · M3: $1,045 + $288

$5,008

✓

Insurance

M1: $106 · M2: $617 (3 policies hit same month) · M3: $381

$1,104

✓

Advertising + hiring

Facebook ads $650 · Indeed job posting $310 · Moo/Vistaprint marketing materials $114

$1,074

✓

Utilities + electric + misc recurring

PPL Electric $768 · Comcast incl. above · Gas/Sheetz · Streaming

$769

✓

Amazon + food/restaurants (unclassified)

Primarily M3 — needs QuickBooks business/personal split

$2,557

Review

Q1 Bottom Line

Q1 net deposited to bank+$72,839

Payroll (growing each month)−$29,459

Personal charges on business account−$12,923

Business rent ($2,260 × 3)−$6,780

Supplies, inventory & client experience décor−$6,244

IRS tax payments−$5,619

Business services (Solvit, QBooks, etc.)−$5,008

Insurance−$1,104

Advertising + hiring (Indeed)−$1,074

Utilities + electric−$769

Amazon + food (needs split)−$2,557

Ending balance after Q1$20,678

Key Q1 insight: $12,923 in personal charges ran through the business account this quarter — primarily apartment rent across 3 months ($6,373), personal transfers ($5,850), Disney trip ($217), and a Capital One payment ($483). TJ Maxx, HomeGoods, Wayfair, Home Depot, and Sherwin-Williams have all been correctly reclassified as business client experience & décor expenses.

Q1 Flags & Observations

Revenue grew 41% from M1 to April — strong trajectory

$21,595 → $25,003 → $26,241 → $30,540. Every month improved. The business is scaling. At April's run rate, Q2 annualizes to ~$405K in deposits.

Payroll grew 53% in one quarter — watch labor as % of revenue

M1 payroll was $7,629 (35% of deposits). M3 payroll was $11,692 (45% of deposits). As you hired new staff payroll jumped — make sure revenue keeps pace. Healthy target is payroll under 40% of gross revenue.

$12,923 personal spending through business account in Q1

Apartment rent 3× ($6,373), personal transfers ($5,850), Disney trip ($217), Capital One payment ($483). TJ Maxx, HomeGoods, Wayfair, Home Depot, and Sherwin-Williams have been correctly reclassified as business décor/supplies. Priority action: move apartment rent to personal auto-pay — that alone fixes over half the personal bleed.

Solvit Academy double-billed in January ($2,090)

Two invoices (#2110 + #2171) were paid in the same statement period — likely catching up on a missed payment. Confirm with Solvit that you're now current and back to $1,045/month going forward.

Peaceful Homes amount varied each month — clarify going forward

$2,154 in M1 (likely security + first month), $2,584 in M2, $1,632 in M3. Once settled into the apartment the amount should stabilize. Track what the consistent monthly rent is so you can budget it properly as a personal expense.

Indeed job ad ($310) — did that hire land?

The Indeed posting in January preceded payroll growing significantly by M3. If the new hire is now on payroll, the investment paid off. If not, worth reviewing whether to re-post.